Archive for 2007/09


Fans for clients and lattes

Several years ago when studying Italian to prepare for a year abroad in college, we got to the national pastime of the country I’d be visiting–Italy.

The word that corresponds to “fans” is tifosi. I remember being a little surprised that the word had a connotation of being frenzied, die-hard fans passionately attending to their teams. (I didn’t realize at the time that “fans” in English is short for “fanatics”). Our casual use of the word is fairly benign and used for all kinds of uses off the ball field.

As the Italian version has stuck in my head all these years, I was a little surprised to read Robert Middleton’s ezine over the past year talking about “raving fans” as a good thing. His Sept. 19 ezine article, for example, was entitled, “How being outnumbered will gain you raving fans.”

I mean, if “fans” is short for “fanatics” then “raving fans” sound like they should be foaming at the mouth or something. However, I don’t think that’s what he means :-)

The other day, walking home from a writing session at my preferred cafe of the month (name withheld for small town reasons), I ran into writing coach and friend, Nancy Shanteau. I complained (yes, complained) that even though I brought my own 10 oz mug to the cafe (a typical small would be 12 oz) the barista still managed to make it super milky.

My words were something like, “Where is the consistency! The ambiance of the place is great, the baristas are attentive and nice, now if they only would get consistent in making their espresso drinks, I’d be a raving fan!”

Hmm, so maybe the raving fan does mean a foaming fanatic in this case (Yes, I take my latte’s seriously and since I’m off the double shot kick, I’m super sensitive to too much milk!).

Nancy, being a very good coach, turned my potentially destructive passion about the subject into a positive, creative force by saying, “sounds like a blog post!” Smart woman, she.

Which brings us to the moral of the story. Us service providers want positive, raving fans for our services and business. One of the ways this will occur is by consistently giving top quality service and results to clients! :-)


The Simplifier #47 is Online

The forty-seventh issue of the Project Simplify newsletter The Simplifier is now archived on our newsletter archives page.

Here is a brief summary of the contents:

1. A Note From Shawn
Global Mala, world peace, and gratitude
2. Our Featured Quote
by Albert Schweitzer
3. Article: Take Inventory of Your Assets
by PS Head Simplifier Shawn Tuttle
4. This Week’s Simplification Tip
Be a source of gratitude
5. In the News
Busy-ness is not the same as satisfaction; Organizing your fridge; Too busy organizing to be productive
6. Featured at ProjectSimplify.com
Our Newsletter Archive pages
7. Keep Smiling
The Most Famous Mime Ever

Read the full issue here.
Subscribe to The Simplifier here.
[posted by Lance]


Take Inventory of Your Assets

This article was originally published in The Simplifier #47.

Article: Take Inventory of Your Assets

By Shawn Tuttle

Q: What are assets?

A: More than stuff that is listed on a company’s balance sheet. 

The American Heritage Dictionary offers this definition for asset: “1. A useful or valuable quality, person, or thing; an advantage or resource.” For our purposes, I’m tweaking this definition a little to be: assets are useful or valuable qualities, physical things, relationships, and experiences that support you.  Why is awareness of your assets important?

Just as understanding what is draining your energy is the first step in stopping an outflow, remembering your assets helps you fortify and refuel.

Your assets become your personal foundation. They consist of skills, experiences, friendship/family supports, home and transportation, and tools of your trade—for example, computer & office equipment. Yours may also include things like: a well-developed client base, life lessons learned, your values, beautiful surroundings where you live, a loved pet, and/or your garden. They are the things that give you the ability to do your work in the world. Or they may inspire and encourage you to continue and grow. Or they may simply be just the thing to make you feel better after a tough day.

Even though they are good things, in our rush of daily life and focus on problems, we often take our assets for granted. Of course, just because you don’t think of something as an asset doesn’t mean it stops supporting you. Your friend Paul won’t cease to be supportive if you don’t list him as an asset. (Though you may burn in Hell covered with angry swarms of fire ants, tormented by guilt. ;-)) The real importance of your personal assets can’t be captured in a list or on a balance sheet. Remember, simplifying your life is primarily a quality of life issue: 1. getting your activities in line with your goals and values (i.e., what you are doing), and 2. doing these in a way that supports your essential self (how you are doing it). Appreciating your friend Paul’s support in achieving your heartfelt goals makes for a sweeter experience—in essence, it improves your quality of life. This brings us to a major asset that is often overlooked. This one is available to everyone. It’s extremely powerful because it roots you firmly in your heart. It assists your clarity and focus. It helps you stay in touch with what’s truly important for you and easily identify what can be let go of. It helps you remember the meaning in your work and activities. This asset is particularly interesting because it exists within the context of your other assets. Rather than being something you rely on, it’s a state of mind, a state of being. Got it yet? I’m talking about gratitude.

Gratitude returns us to the delight of innocence.

Really, taking inventory of your assets is step #1. Step #2 is upping the gratitude quotient. Guess what? You can combine the two in this one easy exercise! Make your own  “Gratitude List”. It’s very simple:

  • get paper and pen
  • establish some quiet time for yourself (no interruptions)
  • take a breath break
  • list what you are grateful for. You can start with the assets mentioned above, “skills, experiences, friendship/family supports, etc.”
  • let your heart lead this exercise

Going through this process, your heart may begin to feel glowing and warm. Savor this feeling. Close your eyes and release your brain from thinking. Let the warmth move through your body. Let the feeling linger in your smile for the rest of the day.

A gratitude list can come in handy in a variety of situations. It can provide a little pick-me-up or reminder of your blessings if you aren’t feeling so great, you can reference it when redoing a resume or providing a personal bio, or even as a reality check. Since a gratitude list reflects what’s in your life right now, it can serve as a reflection of your current situation.

Gratitude unlocks the fullness of life. It turns what we have
into enough, and more.  It turns denial into acceptance, chaos
to order, confusion to clarity.  It can turn a meal into a feast,
a house into a home, a stranger into a friend.  Gratitude makes
sense of our past, brings peace for today,
and creates a vision for tomorrow.
-   Melody Beattie, author

You have many useful or valuable qualities, physical things, relationships, and experiences that support you. Call them assets, call them blessings, call them things to be grateful for. Whatever their name, the easiest way to grow them is to appreciate them!

This concludes the Inventory series of articles. Moral of the story: stop the drains and grow the good things. Easy enough, eh?

Shawn Tuttle is founder of Project Simplify.


When is a salesman like a thought?

I started a nine-week comedy improvisation class this evening led by Robert Smith, aka Sir LaffsAlot (from NYC & not of The Smith’s fame–at least I don’t think). We did quite a bit of laughing and story telling/acting (much fun!).

Workshop leader Robert spent some time at the beginning talking about the importance of dimming down the thoughts constantly running through the mind in order to tap into the present. It’s by being immersed in the present–accepting and supporting what is going on–that the improv fun happens.

Shutting up the mental chatter–my kind of activity!

I really liked this metaphor he used: say there was a vacuum cleaner salesman who kept knocking at your door. If you told him to take off enough times, he might stop knocking at your door.


A file for your future reference

Here’s a quick tip idea triggered by a Lifehacker post and subsequent comments. The post is Keep a File of Your Accomplishments. Post author Wendy Boswell suggests having a “Yay-Me” file to put notes on accomplishments you’ve made. She’s primarily writing about a corporate context in which annual reviews are a reality.

For us self-employed types, we get daily reviews in the form of repeat clients (or not). Precious testimonials from clients are like gold and definitely worth saving for use.

Besides these, I also have a “Nice words” file where I drop grateful emails from clients that aren’t going to the testimonials page but are uplifting to read through every once in a while.

One of the other contexts brought up in the comments section of the above mentioned Lifehacker post was for the resume. Now that’s useful. Not that I’ve updated my resume lately (one of the reasons I’m self-employed, lol) but what about the online bio or a few words for introduction for an upcoming speech? Having a file for miscellaneous accomplishments would be a great place to get some interesting info!


Inventory, Part 2: Your Stuff vs. You

This article was originally published in The Simplifier #46.

Article: Inventory, Part 2: Your Stuff vs. You

By Shawn Tuttle

In the last article, “Taking Inventory, Part 1“, I used the metaphor of an irrigation system to demonstrate how time commitments draw on your energy. Just as you have feeder tubes extending to each of your roles and responsibilities, the things in your space connect to you in a similar way.Things out of place, disorganized, broken, or past their cycle of usefulness are like dead weights in a hot-air balloon keeping you grounded. If you want to focus on your intentions/goals/dreams, and if you’ve had trouble doing so, then you want to eliminate distractions. Managing stuff is a distraction.“How did I get here?”
One client lamented that life was “so much easier in college. I had one plate, one bowl, one set of silverware. Then I got married and had kids… now the cupboards are packed with tons of stuff!” The journey from enough to too much seems to be quick and cloudy. Puzzled we look in the over-flowing closets and ask, “How did I get here?” 

It’s no secret that we consumers, especially in the U.S., notoriously have things in excess. Compounding the problem is the tendency to get attached to those things. Seeing our identity in our stuff, we quickly turn a blind eye to the amount of effort required to deal with these things. Unfortunately, the time and energy invested in managing stuff cannot also be spent playing, exploring creativity, or making progress on dreams. Thus, the time spent putting stuff away, mending broken things, dealing with rebates and returns, moving, cleaning, getting rid of the things that no longer serve you, and dealing with maintenance has a huge cost.

The people surveyed for Duane Elgin’s book Voluntary Simplicity reported their reasons for wanting fewer physical items in their life. The majority understood that they could spend more quality time with family, friends, and their interests when managing, buying, and rearranging things was at a minimum. 

A good goal is to have only the things that support your lifestyle and interests (some of which may be items solely of aesthetic value) and which give more than they take. For example, a car is an expensive item to maintain. It takes up space, needs to be cleaned and serviced regularly, and requires considerable money. However, it also helps you get to appointments on time and gets you where you want and need to go. These reasons make it worthwhile. Unless… it breaks down every month, which requires you to take it to a mechanic, which disrupts your schedule and dives deep into your bank account. This scenario is not worthwhile. In this situation, developing a plan to get rid of this car and get a reliable one will get your vehicle back working for you instead of you working for it. 

A note about things that support you. Inspiration and joy are two of the benefits you might experience from objects of beauty or creativity that “speak to you”. So even though it may still take some effort to maintain these, the benefits outweigh the costs.

Costly dead weight
The cost of stuff is greater than just the time spent dealing with it when it physically keeps you from what you say you want. For example, I’ve been wanting to set up a space for artistic projects. I’ve been envisioning a space in the basement to set up table, tools, and materials. I haven’t set it up because of the stuff being stored in the basement for “some day”. Most of this stuff hasn’t been utilized in the last three years. Lately, though, I’m really feeling the cost of this stuff which is rapidly approaching “crap” status. Is an extra electric blanket for guests (not used in three years) more important than artistic space? NO! The cost of the blanket (taking up space at the expense of my vision) is much higher than the benefit it gives (potential use at an unidentified time in the future), therefore, it’s outta here! 

Inventory: Physical stuff aka clearing the dead weight
You may want to use pen and paper for some of these. It’s up to you. For example, the broken stuff section lends itself well to a list because it can serve as a placeholder for the projects you decide to keep. This process may take several weeks if you do a category or room at a time.

An overview of this section is to help you get in the habit of evaluating your stuff with the following criteria:

  • Is it supporting your goals and vision of simplicity?
  • Is it supporting the person you are becoming?
  • Does it take more than it gives to you?
  • Is it as easy to use and maintain as possible?

Now, if you have an issue with holding on to too much stuff—excessively duplicate items (really, who needs 40 pairs of socks or 5 staplers?), “useful” items that you “might need someday”, and/or knick-knacks galore—I highly recommend you read Karen Kingston’s book, Clear Your Clutter with Feng Shui. Don’t let the title fool you, the main premise of the book is about clearing your space before you make Feng Shui changes. I especially like her book because she offers so many insights into why people collect too much stuff that you can’t help but be inspired to start purging!

What is broken and needing fixing or adjustment? 
Write these down on paper. It might be an ongoing list as you run across things over time. Focusing on one item at a time, ask yourself, “do I really want to keep this item?” If it’s been sitting around broken for several months, is it really valuable enough to you to be worth the time to fix? Could it actually be time to let it go and just get it out of your place? If keeping and fixing it is the answer, identify what the next single action is and do it (or at least get it on your ToDo list). 

What in your space don’t you like? 
Let it go! These items may have been loved in the past but your tastes have changed. Maybe you never loved it but never bothered to to donate, sell, or trash it. Having a bag or box dedicated to “items to donate” makes purging these items easier. Take the container to a thrift store when full. The mantra: If you don’t love it, use it, or need it… get it out of your space.

What doesn’t have a home? 
This is often stuff that gets lost frequently or shuffled from place to place. For example, if keys don’t have a designated home, you’ve probably spent quite a bit of time looking for them. Or, bills get picked up from the mailbox and then end up on the kitchen counter, your desk, the floor, etc. Designate a home for these items in a logical/intuitive place. Using these same examples, place a bowl or hook by the door for the keys. Place a container for “bills to be paid” in arm’s reach of where you pay bills. Taking the time to designate and use these homes will be repaid hundred-fold in time and prevented stress!

What’s been living in one space but should really be in a space designated for that type of item
These items often live where they do by default. You know where to look for them, but you’d be better off putting them with similar use items and locating them near where they are used. Keep the paper shredder by your desk rather than in the garage. Identify the purpose and activity of a space and clear out anything that isn’t used there. Bike helmet and gloves belong in a gear storage area and not it the office. Screwdrivers and wrenches belong in a toolbox, not on the kitchen counter. Papers and files belong in the office, not scattered throughout the bedroom. 

What’s useful but taking more than it should?
You want your things to be ready for use when you are ready to use them. If something is hard to get to, you are likely to procrastinate an activity utilizing that item, for example, the hole-punch you have to dig out from the supply closet every time you want to use it. Items needing excessive care to use is likely to invite frustration, for example, the can opener that has to be inserted at just the right angle, with just the right amount of pressure, and opened at just the right speed. Move it, fix it, or replace it. 

Depending on how much mass you’ve moved (or removed), it may take time to get used to the space you’ve opened up. Give yourself time to adjust and refrain from getting more things to fill up the “emptiness”. 

Regularly recalling your simplicity statement or vision can provide motivation to keep purging as well as inspire the activities you want to make space in your life for. When you are doing more of what you love, your tolerance for distractions diminishes and the dead-weight drains become easier to spot and toss. Get your hot-air balloon off the ground with your newfound lightness!

Coming up: we’ve spent enough time on the drains, it’s time to inventory your sources of refueling!

Shawn Tuttle is founder of Project Simplify.


The Simplifier #46 is Online

The forty-sixth issue of the Project Simplify newsletter The Simplifier is now archived on our newsletter archives page.

Here is a brief summary of the contents:

1. A Note From Shawn
Post-Burning Man simplicity lessons
2. Our Featured Quote
by Eric Hoffer
3. Article: Inventory, Part 2: Your Stuff vs. You
by PS Head Simplifier Shawn Tuttle
4. This Week’s Simplification Tip
Decluttering Tip Extravaganza
5. In the News
Boost finances, mood by banishing clutter; Outta Here! Professional purgers’ organizing tips; Out of control “Messies” unite
6. Featured at ProjectSimplify.com
Simplicity in Nature
7. Keep Smiling
Keep Smiling, post-Burning Man Edition

Read the full issue here.
Subscribe to The Simplifier here.
[posted by Lance]